Choice Language Services Ltd places great importance on the correct, lawful, and fair handling of all personal data, respecting the legal rights, privacy, and trust of all individuals with whom it deals.


The new General Data Protection Regulations (GDPR) will give more rights to individuals and more obligations to us when we process your personal data.
In the course of its business Choice Language Services may process personal data of its Clients, Prospective Clients, Employees, Suppliers and personal data contained in documents for translation.


Documents for translation present a particular challenge as the content may contain personal data. We routinely treat all documents for translation as confidential and have various safeguards and processes to ensure confidentiality and to protect your content. In order for us to provide you with the best quality translations in the shortest timescales, our translators may be based abroad, including in countries outside the EEA and those not deemed to have adequate Data Privacy laws under the GDPR.


Privacy Policy


Protecting your personal details on our website.
Choice Language Services Ltd (Registered in England & Wales 03912373), whose registered office is at Handel House, 95 High Street, Edgware, United Kingdom, knows that you care how information about you is used and shared and we appreciate your trust in us to do that carefully and sensibly. This notice describes our privacy policy and forms part of our Terms of Business.


By accepting our Terms of Business or by visiting www.choice-languages.com you are accepting and consenting to the practices described in this Privacy Policy.


The Website is brought to you by Choice Language Services Ltd. We believe it is important to protect your Personal Data (as defined in the Data Protection Act 1998) and we are committed to giving you a personalised service that meets your needs in a way that also protects your privacy. This policy explains how we may collect Personal Data about you. It also explains some of the security measures we take to protect your Personal Data, and tells you certain things we will do and not do. You should read this policy in conjunction with our Terms of Business (upon request).


1. Collecting Information
We may collect Personal Data about you from a number of sources, including the following:


1.1. From you when you agree to take a service or product from us, in which case this may include your contact details, date of birth, how you will pay for the product or service and your bank details.


1.2. From you when you contact us with an enquiry or in response to a communication from us, in which case, this may tell us something about how you use our services.


1.3. From information that is available to the public, such as the internet.


2. Using Your Personal Information


2.1. Personal Data about our customers is an important part of our business and we shall only use your Personal Data for the following purposes and shall not keep such Personal Data longer than is necessary to fulfil these purposes:


2.1.1. To help us to identify you when you contact us.


2.1.2. To help us to identify accounts, services and/or products which you could have from us or selected partners from time to time. We may do this by automatic means using a scoring system, which uses the Personal Data you have provided and/or any information we hold about you and Personal Data from third party agencies (including credit reference agencies).


2.1.3. To help us to administer and to contact you about improved administration of any accounts, services and products we have provided before, do provide now or will or may provide in the future.


2.1.4. To allow us to carry out marketing analysis and customer profiling (including with transactional information), conduct research, including creating statistical and testing information.


2.1.5. To help to prevent and detect fraud or loss.


2.1.6. To allow us to contact you in any way (including mail, email, telephone, visit, text or multimedia messages) about products and services offered by us and selected partners unless you have previously asked us not to do so.


2.1.7. We may monitor and record communications with you (including phone conversations and emails) for quality assurance and compliance

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2.1.8. We may check your details with fraud prevention agencies. If you provide false or inaccurate information and we suspect fraud, we will record this

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2.2. We will not disclose your Personal Data to any third party except in accordance with this Privacy Policy.


2.3. We may allow other people and organisations to use Personal Data we hold about you in the following circumstances:


2.3.1. If we, or substantially all of our assets, are acquired or are in the process of being acquired by a third party, in which case Personal Data held by us, about our customers, will be one of the transferred assets.


2.3.2. If we have been legitimately asked to provide information for legal or regulatory purposes or as part of legal proceedings or prospective legal proceedings.


2.3.3. We employ companies and individuals to perform functions on our behalf and we may disclose your Personal Data to these parties for the purposes set out in clause 2.1 or, for example, for fulfilling orders, delivering packages, sending postal mail and email, removing repetitive information from customer lists, analysing data, providing marketing assistance, providing search results and links (including paid listings and links) and providing customer service. Those parties are bound by strict contractual provisions with us and only have access to Personal Data needed to perform their functions, and may not use it for other purposes. Further, they must process the Personal Data in accordance with this Privacy Policy and as permitted by the Data Protection Act 1998. From time to time, these other people and organisations to whom we may pass your Personal Data may be outside the European Economic Area. We will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this Privacy Policy and the Data Protection Act 1998.


2.4. Where you give us Personal Data on behalf of someone else, you confirm that you have provided them with the information set out in this Privacy Policy and that they have not objected to such use of their Personal Data.


2.5. In connection with any transaction which we enter into with you:


2.5.1. We, may carry out credit and fraud prevention checks with one or more licensed credit reference and fraud prevention agencies. We and they may keep a record of the search. Information held about you by these agencies may be linked to records relating to other people living at the same address with whom you are financially linked. These records will also be taken into account in credit and fraud prevention checks. Information from your application and payment details of your account will be recorded with one or more of these agencies and may be shared with other organisations to help make credit and insurance decisions about you and members of your household with whom you are financially linked and for debt collection and fraud prevention. This includes those who have moved house and who have missed payments.


2.5.2. If you provide false or inaccurate information to us and we suspect fraud, we will record this and may share it with other people and organisations. We, and other credit and insurance organisations, may also use technology to detect and prevent fraud.


2.5.3. If you need details of those credit agencies and fraud prevention agencies from which we obtain and with which we record information about you, please write to us at our registered office address.


3. Protecting Information


We have strict security measures to protect Personal Data.


3.1. We work to protect the security of your information during transmission by using Secure Sockets Layer (SSL) software, which encrypts information you input.


3.2. We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable customer information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.


3.3. It is important for you to protect against unauthorised access to your password and to your computer. Be sure to sign off when you finish using a shared computer.


4. The internet


4.1. If you communicate with us using the internet, we may occasionally need to email you to update you about our services, terms or products. You can also always send us an email (at the address set out below) at any time if you choose not to be contacted further.


4.2. Please remember that communications over the internet, such as emails and webmails (messages sent through a website), are not secure unless they have been encrypted. Your communications may go through a number of countries before they are delivered – this is the nature of the internet. We cannot accept responsibility for any unauthorised access or loss of Personal Data that is beyond our control.


5. Cookies


At present, we do not operate any on-line automated selling, shopping baskets or e-billing, therefore the only cookies that we use are to identify IP addresses for our own marketing purposes, so that we can tell where our visiting traffic comes from and behaviour patterns to our site. This information does not identify anyone nor is personal information collected in any way.


6. Links


6.1. The Website may include third-party advertising and links to other websites. We do not provide any personally identifiable customer Personal Data to these advertisers or third-party websites.


6.2. These third-party websites and advertisers, or internet advertising companies working on their behalf, sometimes use technology to send (or ‘serve’) the advertisements that appear on the Website directly to your browser. They automatically receive your IP address when this happens. They may also use cookies, JavaScript, web beacons (also known as action tags or single-pixel gifs), and other technologies to measure the effectiveness of their ads and to personalise advertising content. We do not have access to or control over cookies or other features that they may use, and the information practices of these advertisers and third-party websites are not covered by this Privacy Policy. Please contact them directly for more information about their privacy practices. In addition, the Network Advertising Initiative offers useful information about internet advertising companies (also called ‘ad networks’ or ‘network advertisers’), including information about how to opt-out of their information collection.


6.3. We exclude all liability for loss that you may incur when using these third party websites.


7. Further Information


7.1. If you would like any more information or you have any comments about our Privacy Policy, please either write to us at Data Protection Manager, Choice Language Services Ltd, Handel House, Edgware, HA8 7DB or email us at languages@choice-languages.com


7.2. We may amend this Privacy Policy from time to time without notice to you, in which case, we will publish the amended version on the Website. You confirm that we shall not be liable to you or any third party for any change to this Privacy Policy from time to time. It is your responsibility to check regularly to determine whether this Privacy Policy has changed.


7.3. You can ask us for a copy of this Privacy Policy and of any amended Privacy Policy by writing to the above address or email. This Privacy Policy applies to Personal Data we hold about individuals. It does not apply to information we hold about companies and other organisations.


7.4. We aim to keep the Personal Data we hold about you accurate and up to date. If you tell us that we are holding any inaccurate Personal Data about you, we will delete it or correct it promptly. Please email us at languages@choice-languages.com or write to us at the address above to update your Personal Data.